Why You Should Use Safety Inspection Software
For many organisations, the process of creating a safe workplace that complies with all regulations is ongoing. As part of this, they may carry out regular internal audits to inspect their own operations and identify any potential issues before they escalate.
1.Standardise Your Inspection Processes
With the use of safety inspection software, you will no longer need to store random spreadsheets and paper checklists in order to keep a record of what inspectors have noticed at different locations.
Instead, you can use customised dashboards and inspection checklists that suit each of your facilities, ensuring that your inspections are conducted thoroughly every time, by every inspector. Safety inspection software also allows for the standardisation of the reporting process, meaning that every location will follow the same protocol.
With seamless and standardised processes, your organisation will be able to collect more valuable and reliable information and maintain more organised records.
2. Create an Inspection Schedule
In busy periods, it’s all too easy for time to get away from you and for inspections to be put on the back burner. However, with safety inspection software, you can easily schedule your inspections to take place on a regular basis, such as recurring annual risk assessments, or quarterly fire door inspections. We will be including a brand new audit scheduling engine in our upcoming product release, alongside some web-portal user interface improvements.
3. Improve Company Compliance
In every industry, rules and regulations are constantly changing. With your safety inspection software, you can easily make changes and real-time updates to highlight the areas that need to be focused on.
In addition, safety inspection software is intuitive, so it’s easy for anyone to use. It makes reporting simple so that your employees don’t have to spend too much time away from work to get it done. Without the urge to rush, they are more likely to comply with reporting rules and properly alert the team to potential safety hazards.
4. Assign Corrective Tasks
When issues are identified, corrective action can be taken by assigning tasks within the platform. This allows you to easily confirm when tasks have been completed and follow up if they haven’t been. As well as this, you can always look back on the actions taken in the past and compare them with results to evaluate their effectiveness.
5. Maintain Organised Inspection Records
Keeping spreadsheets and paper records is difficult and time consuming. Not only can they be hard to update but they can be even harder to interpret, limiting their usefulness to your company. Furthermore, if something is filed incorrectly, a huge amount of time can be wasted trying to find specific records and information.
Using your safety inspection software, it is easy to retain your inspection records and search for specific information. This will help you comply with recording regulations and make it easier for you to understand and interpret the data you have gathered to identify trends. This knowledge can then be utilised to enhance workplace safety for your employees.
6. Promote Transparency
Anyone with permission and an internet connection can access your inspection records through safety inspection software, making it a valuable tool for maintaining transparency with your team. When staff are up to date with what the company is doing to ensure their safety, an internal culture of safety is fostered, making your facilities safer places to work in.
7. Improve Your Bottom Line
Overall, safety inspection software can save you time and money by streamlining your processes and reducing your administrative costs. In addition, it can effectively help you identify and address potential risks before they lead to big, costly, and dangerous accidents.
Furthermore, when staff members feel like their safety is a priority for their employer, they are more likely to be satisfied and happy at work and want to stay with the company for longer. This can save you the high costs of staff turnover.
If you’re interested in finding out more about how software can improve your safety inspection processes, call our team on 0203 411 1795 or email us at [email protected] for more details. Call us or use our website to schedule an online 1 to 1 demonstration of our system.
